Ascend PM are hiring a Document Control Associate to join our clients team, a multinational biopharmaceutical company based in Dublin. This is a great Contract opportunity to join a growing team. Initially 12 Month Contract with view to extend. Contact or email CV to clairebrogan@ascendpm.ie to find out more
Overview:
The Document (EDMS) Controller will have previous relevant large scale project experience to support the client team side design during the Basis of Design, Detailed Design, Construction, Commissioning, Qualification and handover stages of a design project for a Fill/Finish Building.
The scope of the role also includes liaising with the Architectural & Engineering Company and any third-party consultants involved in the project to coordinate the overall document receipt, review and handover process and management of the project EDMS. The most likely platform is ACC.
The EDMS will span design through design, construction, commissioning, qualification and handover.
Key Responsibilities:
- To support client side Documentation Control activities.
- Liaise with ETA system owner to ensure EDMS compliance with corporate requirements
- Liaise and coordinate with A&E Document Control to streamline document management system
- Management of Owner EDMS workflows and tracking of incoming / outgoing documentation.
- Reporting and communicating EDMS status and adherence to milestone documentation deliverables
- Ensure documentation being logged onto the EDMS is correctly formatted and version controlled prior to distribution via EDMS
- Ownership / Maintenance of Project Document Distribution Matrix and alignment of same to EDMS workflows
- Ensure that documents are distributed to correct recipients as per DDM and document workflows
- To determine, in conjunction with ETA, the end-state requirements for handover of project related files via the EDMS and to ensure that these are agreed / incorporated into the EDMS architecture for the project.
- To provide input / technical direction into the configuration / operation of the EDMS
- Provide user training on EDMS usage and document control procedures
- Maintain confidentiality and integrity of EDMS
- This is a key role in the project and a site presence will be required during all phases of the project.
Experience & Qualifications
- Diploma in Business Administration, Engineering or related relevant experience in large scale capital projects
- Minimum of 10 years of experience in large scale capital projects document control.
- Experience in automated EDMS such as PIMS, Fusion, Procore, ACC etc.
- Ability to communicate documentation requirements across multiple disciplines and end-users.